Administrative Assistant-COM Preclinical Education - Yakima, WA

Employer: Pacific Northwest University

Job Description:
Pacific Northwest University of Health Sciences (PNWU) was founded as a 501(c) (3) non-profit medical institution in 2005 aimed at increasing access to health care in medically underserved areas of the Pacific Northwest.
The University currently offers the degree of Doctor of Osteopathic Medicine enrolling a total of 560 medical students with plans to develop other programs and/or colleges. Interprofessional education partnerships with other universities adds another 100 students to the population. The campus includes 300 employees with academic programming spread over a five state region.
PNWU is located in Yakima, WA, a city of approximately 95,000 located in the south central part of the state near the eastern slopes of the Cascade Mountains in a major agricultural and outdoor recreation region. It is approximately 140 miles from Seattle, 170 miles from Portland, and 200 miles from Spokane. The Yakima Valley is a wonderful place to live, work and play. For more information, visit
General Summary:
Administrative Assistant to Preclinical Education of the College of Osteopathic Medicine (COM) is responsible for the administrative duties necessary to run the Preclinical Department of the COM efficiently. Serves as an information manager for the department, including scheduling meetings and appointments, organizing events, managing projects. Also serves the needs of the institution and its stakeholders as the center for communicating with internal and external audiences and for building and maintaining key relationships.
Essential Job Functions:
-Manage projects and timelines
-Manages Associate and Assistant Deans’ calendars
-Follows-up on assignments and provides status reports to the Deans regarding current projects, curriculum issues, grant applications, and event scheduling
-Process VISA and travel reconciliations for assigned administrators and faculty
-Creates and manages assessment and curriculum data files using Excel
-Work independently with vendors and sales representatives
-Continuous coordination and management of COM Committees
-Coordinates and organizes meetings, including notification to prospective attendees, set-up, pre-and post-meeting correspondence and any required follow-up
-In partnership with committee chairs and lead staff, develops meeting agendas
-Takes meeting minutes and distributes to committee once complete
-Facilitate Assigned COM events – from conception to evaluation:
-Facilitates/Plans/Executes What Matters at the End Conference, including coordinating volunteers, advertising, topics and speakers
-Facilitates/Plans/Executes trainings, seminars, webinars, student events, lunch and learns, including those during non-business hours
-Understands accreditation standards and expectations specific to the department and adheres to policies and procedures to meet or exceed such standards
-Conducts self appropriately and consistently in accordance with the philosophy and mission of PNWU
Other duties as assigned
-Required: High School Diploma or GED
-Preferred: Bachelor’s Degree
-Five years of related experience required. Additional education may be substituted for years of work experience
-Strong computer skills (MS Office Suite, Excel spreadsheets, and PowerPoint presentation, Project Management tracking and reporting)
-Effective oral and written communication skills
-Excellent interpersonal skills
-Excellent critical thinking skills
Desired Skills, Knowledge and Abilities:
Strong organization, interpersonal, and planning skills; strong verbal and written communication skills; ability to work in a team and flexibility to work with others in a variety of circumstances; ability to problem solve by analyzing issues and creating action plans; ability to manage projects and people and prioritize and self-direct work flow; ability to work with and manage different computer programs and databases; ability to use initiative and independent judgment within established policies and procedural guidelines; and ability to exercise tact and discretion in preparing, handling and disclosing information of a confidential, controversial and/or sensitive nature.
To ensure full consideration submit:
-A letter of introduction outlining background and qualifications for the position
-Detailed curriculum vitae
-Contact information for three professional references
The job announcement above is not the full job description, but represents the job responsibilities and requirements. A full job description can be provided upon request.
PNWU offers a comprehensive benefits package to eligible employees first of the month following date of hire and competitive salary.
For information about life in Yakima visit the our PNWU website here.
PNWU is a drug-free workplace, equal opportunity employer and educational institution. To request this publication in an alternative format, or to apply in an alternative format, please call Human Resources, 509.452.5100.

Contact Person:
Location: Yakima, WA
Application Method:
Base Pay: DOQ

Posted on December 29, 2020

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