Administrative Assistant - Yakima, WA

Employer: Educational Service District 105

Job Description:
Position: Administrative Assistant
Status: Full-time, year round
Salary: Range: $46,778(starting annual salary)$46,778-$50,052(annual salary range)
Posted Date: December 10, 2020
Starting Date: January 4, 2021(anticipated)
Location: Educational Service District 10533 South Second Avenue, Yakima, WA 98902

A. Attends various meetings as assigned and report activities and required action, take and transcribe accurate detailed minutes and distribute as appropriate.
B. Types draft and final copies of correspondence from oral and machine dictation, and verbal and written instructions.
C. Develops and maintains electronic spreadsheets and databases,assist with the preparation of reports and compiling data, reviews report for accuracy, and file and/or route reports and records for programs served.
D. Accurately compiles, reviews, and edits budget data for billing purposes.
E. Performs routine functions including organizing and maintaining departmental files; processing, filing or distributing incoming and outgoing correspondence, mail and faxes; responding to telephone calls/inquiries for all assigned staff and services; and maintaining inventory of departmental equipment and supplies, ordering same when necessary or requested.
F. Receives and routes incoming telephone calls; take and transmit messages to staff as needed.
G. Maintains calendars and make appointments for assigned staff.
H. Makes travel arrangements and prepare travel expense vouchers for assigned staff.
I. Attends all department and ESD meetings as requested.Serve as liaison for supervisor in his/her absence; attend meetings and conferences when requested to relay and collect information.
J. Coordinates logistics including securing facilities, meals, presenters for workshops, meetings and/or conferences.
K. Prepares personal service, interim employee or other contracts for services and submit payment documentation until service is completed.
L. Takes initiative, with minimal instruction, to format, produce and distribute workshop, meeting and/or conference materials.
M. Sets up video conference equipment for meetings.
N. Works directly with supervisors to make sure time is properly allocated to the assigned programs. Cooperate with other members of the support staff in carrying out tasks as time permits or is assigned.

Required Education and Experience:
1. Three years of applicable office experience.
2. Knowledge of and experience in telephone etiquette

Preferred Education and Experience:
1. AA degree, and four years of administrative support experience.

Required Skills, Knowledge and or Abilities:
1. Ability to operate PC computers and working knowledge of various software programs preferably Word, Excel, and PowerPoint.
2. Strong word processing and data entry skills.
3. Ability to operate all standard office machines and equipment.
4. Knowledge of basic accounting concepts as it relates to budget, revenue, expenses, and reconciliation.
5. Must have high self-motivation and initiative skills in accomplishing required responsibilities.
6. Demonstrated ability to organize, prioritize,and follow through on a variety of tasks and assignments simultaneously.
7. Must have good human relations and interpersonal skills.
8. Demonstrated ability to work well in a variety of settings with management, office personnel,and the public, both individually and in a team setting.
9. Excellent verbal and written communication skills.
10. Ability to lift or move objects up to 45 pounds.
11. Access to reliable transportation and willingness to travel,if necessary.

The usual and customary methods of performing the job’s functions require the following conditions:
Significant: (i.e. sitting, talking, hearing, walking, vision, color vision, peripheral/depth perception, ability to adjust focus, grasping, handling paperwork, repetitive motion, use of personal computer, looking at a computer monitor, lifting up to 10 pounds)
Frequent: (i.e. standing, bending, carrying; use of phone; use of copy machine)
Occasional: (i.e. driving, lifting over 10 pounds up to 45 pounds, reaching above the shoulder, use of fax machine

Application Procedure –
Applicants apply through the ESD 105 Fast Trackon-line application system at www.esd105.orgunder the Human Resources link, and ESD 105 Job Opportunities.

Immigration Reform and Control Act Requirement:
The recommended applicant, if not a current regular employee, will be required to complete an INS 1-9 form and must provide proof of employment eligibility.

Background Check:
All new employees who will have unsupervised access to children must complete a satisfactory fingerprint check with the Washington State Patrol and the FBI. All employment is considered temporary until receipt of the satisfactory background check.

ESD 105shallprovideequal employment opportunity and treatment for all applicants and staff in recruitment, hiring,retention,assignment,transfer,promotion,and training. Such equal employment opportunity shall be provided without discrimination with respect to race, creed, religion, color, national origin, age, honorably-discharged veteran or military status, sex, sexual orientation including gender expression or identity, marital status, the presence of any sensory, mental or physical disability, or the use of a trained dog guide or service animal by a person with a disability. Domestic partners registered with the state of Washington will be offered the same rights/benefits as spouses to the extent that treatment is not in conflict with state or federal law. Inquiries regarding compliance procedures may be directed to the ESD’s Title IX/RCW28A.640 Officer and Section 504/ADA Coordinator, Veronica Naranjo, Human Resources Director, 33 So. Second Ave., Yakima, WA (509) 454-2858

Dianna Hiebert
Administrative Assistant II –HR

Veronica Naranjo
Human Resources Director

Contact Person:
Location: Yakima, WA
Application Method: Online: See above for details
Base Pay: $46,778 - $50,052 YR

Posted on December 18, 2020

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