Administrative Assistant, Office Services - Ephrata, WA

Employer: Grant County PUD

Job Description:
Position Summary
Serve as the primary contact and coordination point for the Office Services department. Ensure that essential business and mail operations are completed every day, equipment is in good working order, and print shop requests are delivered timely and accurately. Coordinate with the Customer Care department to process customer correspondence and serve as the coordination point for the contracted courier service.
Job Description
Essential Functions: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:
-Ensure all mail is processed daily and delivered to USPS in a timely manner.
-Receive and sort incoming USPS mail.
-Schedule on-call Administrative Clerk’s as needed to provide department coverage.
-Inventory and distribute office supplies to Grant PUD employees upon request.
-Manage the print shop requests and deliver the end product timely and accurately to include: Copies; Binding; and Lamination.
-Coordinate with the contracted courier for interoffice and package delivery throughout the utility.
-Monitor, maintain, and operate copy and postage equipment.
-Maintain mail locations and update mail slots as needed.
-Complete special projects as assigned.
-Demonstrated commitment to Grant PUD’s mission, vision, values, strategic plan and Vision 2021. The incumbent should be familiar with these organizational priorities and behave in a way that aligns with these expectations.
-Understand and adhere to compliance requirements for this position that may include laws, regulations, security guidelines, Grant PUD policies & procedures.
-Actively participate in all aspects of our safety program, including but not limited to:
-Following all safety policies and procedures;
-Alerting supervisors and coworkers to unsafe or hazardous working conditions;
-Reporting any safety incidents or close calls within 24 hours to your supervisor; and
-Accepting feedback from supervisors and coworkers regarding your own safety performance.
Job Responsibilities
Educational Requirements:
-Associate’s Degree (AA/AS) in Office Administration or Secretarial Studies.
-2-5 years’ experience in an administrative role or customer service role.
Knowledge and Skills:
Knowledge of – working with office machines; organizational and prioritization skills; proper spelling and grammar; basic computer and administrative type skills.
Skills in – multi-tasking with attention to detail; assuming responsibility and using good judgment; working under pressure while retaining high productivity level; prioritizing and handling multiple projects; Microsoft Office Suite; communication skills both oral and written; being a self-starter; working independently without direct supervision to accomplish daily tasks.
Special Requirements
A valid State driver’s license is required.
Physical Requirements
-Majority of work is performed in a standard office setting.
*Applicant/incumbent should refer to the Physical Capacity Evaluation (PCE).
Closing Date to Apply: December 30, 2020
Excellent Compensation and Benefits Package
Equal Opportunity Employer
References and Background Checks are done as part of our employment process.
ABOUT THE ORGANIZATION Employees are our greatest assets at Grant PUD. Our dynamic team of skilled individuals define this utility. We welcome your unique experiences, skills and passion
As an equal opportunity employer, we strive for an environment of mutual respect that values diversity. We recruit, hire, train and promote all job classifications. A variety of exciting challenges and growth opportunities exist at Grant PUD. We offer training, benefits and multiple opportunities to serve the diverse needs of our regional community.
Our Mission:
To efficiently and reliably generate and deliver energy to our customers.
Our Vision:
Excellence in service and leadership
We continually ask how our performance aids in improving service quality, reliability and care for the environment in the most cost-effective manner.
Safety: We believe that employee and public safety is paramount
Innovation: We make decisions that best serve present and future generations
Service: We are committed to excellent customer service
Teamwork: We are one team with the same mission
Respect: We honor the rights and beliefs of those we work with and serve
Integrity: We hold ourselves and others accountable to professionalism in our actions and words
Heritage: We protect, preserve and perpetuate the spirit of the PUD and the Wanapum relationship

Contact Person:
Location: Ephrata, WA
Application Method:
Base Pay: $21.59 - $30.23/Hourly (DOE)

Posted on December 17, 2020

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