Office Specialist Yakima, WA

Employer: Yakima County Courthouse

Job Description:
Yakima County Clerk's Office has one opening for an Office Specialist performing in-court clerk duties. Position performs specialized legal support services for Yakima County Superior and Juvenile Court in activities such as pre-trial court preparation, maintaining records of Court proceedings; preparing courtroom; inventory and custody of physical evidence; summarizing and recording court rulings; assisting assigned Judge in court; facilitating jury selection, and preparing court calendars; performs in-office duties for both Superior Court and Juvenile Court.
This position requires a typing test with a minimum of 35 net words per minute, to be taken online. Link will be sent after application is received.
This recruitment may be used to fill future vacancies that occur within 90 days of the closing of this position. (This excludes Yakima County Sheriff's Office and Department of Corrections)
Essential Duties:
-Prepares and maintains daily records for all court proceedings by electronically recording hearings, preparing Court orders and other documents for entry into court files and statewide data base (SCOMIS). Marks and secures exhibits.
-Summarizes and records Court’s written opinions hearing and trial minutes, Court rulings and jury verdicts for entry into court files and SCOMIS computer system. Prepares correspondence.
-Acts as Bailiff, preparing court for proceedings, inventorying supplies, opening and closing court, seeing to the comfort and safety of jurors, court personnel and the public while in court. Coordinates activities with the Judge.
-Assists the assigned Judge by maintaining court files, screening calls and appointments, serving as liaison between the Judge and other departments, attorneys and media.
-Prepares daily and weekly court calendars, schedules court hearings, coordinates with other departments, prepares court documents and facilitates appointment of public defenders.
-Facilitates jury selection; prepares and maintains appropriate record; administers oaths, announces jury verdicts; polls jury, records length of proceedings, updates jury time logs, witness records, seating charts etc.
-Organizes office/desk work to blend with Court functions and time; coordinates with other clerks to balance work load; maintains and releases exhibits admitted at trial/hearings including drugs, weapons, money and biohazardous materials according to statute.
-Other duties required. Other duties such as: assisting other court and office clerks in duties such as docketing, filing, helping the public, cashiering, certifying court records, participating in training and planning sessions.
Education and Experience:
-High School Diploma (or GED) and a minimum of three (3) full-time years of experience or technical training in general office experience; or an equivalent combination of education and experience which provides the knowledge, skills and abilities to successfully perform the essential duties of the job.
Required:
-Successful completion of typing test with a score of 35 net words per minute is required.
-Training should lead to a general understanding of legal documents, court procedures and administrative functions.
-Employment offers are contingent upon successful completion of a background investigation.
An additional written test regarding basic office skills will be administered at time of interview.
Note: This is a Teamsters-Clerk Clerical Contract Bargaining Unit position.
Preferred:
-Experience related to the law and justice field, such as legal secretary, paralegal or civil or criminal justice work is preferred.
-AA is preferred and may substitute for experience.
-Computer data entry experience preferred.
-Bilingual English/Spanish is preferred
Equipment Used:
-Computer and related software/applications; printer, digital recording equipment; typewriter, telephone, copy machine, fax machine, voice mail, scanner and microfiche.
Working Conditions/Physical Requirements:
-Positions in this class typically require carrying, lifting, pulling, pushing, reaching, sitting, crouching, kneeling, hearing, and talking. Rated as sedentary work: exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Required Knowledge:
-The legal system including legal terminology, court rules and procedures;
-Computers and word processing software
-Roles and responsibilities of the County Clerk’s Office and other judicial system departments and agencies;
-Grammar, spelling and punctuation;
-File maintenance techniques;
-Customer service techniques;
-Office practices and procedures;
-Data processing system and methods for input;
Modern office procedures and customer service techniques;
-Required Skills (and Abilities):
-Critical thinking sufficient to summarize and interpret Court rulings, written opinions and legal documents;
-Writing business correspondence, drafting documents, and recording minutes;
-Organization, prioritization and time management;
-Communication of complex and/or sensitive information to a widely diverse population;
-Use of office equipment and computer equipment and software;
-Making responsible decisions in accordance with office policies and state statutes;
-Establishing effective working relationships with co-workers, other agencies and the general public;
-Working effectively with constant interruptions;
-Communicating and expressing ideas effectively, orally and in writing.
“AN EQUAL OPPORTUNITY EMPLOYER”
Minorities, Females, Protected Veterans and the Disabled are encouraged to apply.
Yakima County ensures equal employment opportunities regardless of a person’s age, color, creed, sensory, mental or physical disability, genetic information, marital status, national origin, political belief, race, religion, sex, sexual orientation, and military status, or any other protected status under federal or state statute.
PAY TRANSPARENCY NONDISCRIMINATION PROVISION
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish the information.
Disabled applicants may request accommodation to participate in the job application and/or selection process for employment. Please contact Human Resources for further information.
Yakima County is a qualified Public Service entity for the Public Service Loan Forgiveness Program. For more information, go to http://studentaid.ed.gov/repay-loans/forgiveness-cancellation/charts/public-service or contact your federal loan servicer.
In compliance with the Immigration Reform and Control Act of 1986, Yakima County will hire only United States citizens and aliens lawfully authorized to work in the United States.
Yakima County is an E-Verify Employer.

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Base Pay: $16.74 per hour

Posted on December 10, 2020

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