Administrative Specialist III - Seattle - Regional area, WA
Salary: $51,741.87 - $65,864.24 Annually
Career Service, Full Time, 40 hrs/week
Department: DNRP - Natural Resources & Parks
Job Number: 2020DP12166
Division: WLRD -Water & Land Resources
Closing: 10/7/2020 11:59 PM Pacific
This position will provide office management support to the Stormwater Services Section of the Water and Land Resources Division and will report to the Stormwater Services Section Manager. The Water and Land Resources Division (WLRD) of the Department of Natural Resources and Parks is charged with protecting, restoring, and managing King County’s water and land resources using best available science, innovation, and collaboration with its partners and the community. The Stormwater Services (SWS) Section is charged with delivering services essential to managing stormwater runoff and surface water to protect public safety, improve water quality, restore aquatic resources, safeguard properties, and comply with county, state, and federal requirements.
WHO MAY APPLY: This position is open to the general public.
REQUIRED MATERIALS TO APPLY:
1. King County Application Form
3. Cover Letter
4. Answers to the supplemental questions
This position works a 40-hour workweek, and is an hourly position governed by the overtime provisions of the federal Fair Labor Standards Act and/or the Washington State Minimum Wage Act and is eligible for overtime pay or compensatory time accrual with prior approval.
This position will work remotely. There will be an expectation to travel to various worksites throughout King County as needed for your work. A laptop will be supplied by King County.
PRIMARY JOB DUTIES INCLUDE:
- Plan and adapt office management processes, procedures and methods for activities such as records management, document development, document management, reporting, invoice processing, inventory, and travel and training plans. Interpret and apply existing King County policies, procedures, and codes where relevant.
- Plan and distribute administrative workload, providing direction and monitor the quality, quantity, and timeliness of work products.
- Ensure Section compliance with Electronic Records in the Content Management (CM) System, and develop procedures and protocols to efficiently manage records; serve as Section liaison to Departmental and Agency-wide electronic records management program.
- Organize, oversee, establish and maintain data sources that may include contracts, budgets, grants, payroll, legal documents and/or other records.
- Compose, draft, summarize, prepare, proofread and/or edit documents, contracts, ordinances, motions and/or correspondence to ensure these conform to the appropriate use of the English language, specialized terminology and established procedures.
- Process mail that may require check handling, attaching related correspondence or information before forwarding, respond to mail that can be handled personally, identify priority and/or time sensitive matters and maintain security and confidentiality.
- Schedule meetings and maintain calendars for supervisor and/or organizational unit/program. Develop and organize events that will promote collaboration and communication between section and division staff.
- Perform other duties as assigned.
Experience, Qualifications, Knowledge, Skills
REQUIRED EXPERIENCE, QUALIFICATIONS, KNOWLEDGE, SKILLS:
- At least three years of general office experience providing administrative, technical, clerical and customer service support functions in a fast-paced environment.
- Ability to take initiative within the scope of the position; effectively plan, prioritize, and delegate workload on a daily basis while adapting to changes in a high-pressure fast-paced environment.
- Ability to work and make decisions in a team environment and be a team member; work with the schedules of other staff and be cooperative and able to compromise and resolve issues with minimal direction; be flexible and work professionally with all levels of staff.
- Demonstrated ability to communicate effectively, both in writing and verbally, to clarify and manage expectations, resolve problems, and build trust.
- Ability to work under pressure, meet strict deadlines and effectively manage time to work on multiple tasks in high pressure and short deadline environment, and to adapt to changes in workload demand and priorities.
- Strong problem solving and decision-making skills, skillfully assertive when needed.
- Working knowledge of software applications and word processing skills (MS Office, SharePoint, Oracle), as well as operation of standard office equipment (multi-line telephone, printers, copiers, plotters). Includes the ability to enter data with at least 90% accuracy and a minimum of 50 keystrokes per hour. Applicants will be tested on these skills.
- Demonstrated ability to manage sensitive records and skill in maintaining confidentiality.
- Demonstrated customer service skills working with internal and external customers in person and via telephone (discretion, patience, etiquette, professionalism), including the ability to obtain first-hand customer information and use it to improve products and services and develop effective, respectful relationships with customers.
DESIRABLE KNOWLEDGE, SKILLS, AND ABILITIES:
- An understanding of the separate roles and responsibilities of King County departments and systems.
- Working knowledge of partner agencies and community-based service agencies within King County.
- Working knowledge and experience using Microsoft SharePoint, including demonstrated ability to create, manage, and maintain SharePoint sites.
- Experience with coordinating and participating in meetings via Microsoft Skype for Business, Microsoft Teams and Zoom.
- Knowledge of King County rules, regulations, codes, policies, procedures and ordinances.
Forbes recently named King County as one of Washington State's best employers.
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
King County is an Equal Employment Opportunity (EEO) Employer:
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement.
Positions in this classification are represented by International Brotherhood of Teamsters, Local 117-Administrative Support Employees.
In addition to the wage rate shown above, a contribution of $0.50 cents for every eligible hour as defined in the collective bargaining agreement will be deducted from the hourly rate and paid into the Teamster Pension Trust Fund on behalf of the employee.
For questions about this recruitment, please contact:
Deena Prasad, Senior Human Resources Analyst
King County Administration Bldg.
500 4th Ave. Rm. 553
Seattle, Washington, 98104
Location: Seattle, WA
Application Method: Online: https://www.governmentjobs.com/careers/kingcounty/jobs/2867386/administrative-specialist-iii?pagetype=jobOpportunitiesJobs
Base Pay: $51,741.87 - $65,864.24 YR