Financial Specialist (R187) - Yakima, WA

Employer: Yakima County Juvenile Court

Job Description:
Financial Specialist
Juvenile Justice Center
Full time/Regular
Non-Exempt (eligible for overtime)
Compensation: $16.74 per hour/37.5 hours per week
Job closes October 1st, 2020 at 11:59 pm

Yakima County Juvenile Court has one opening for a Financial Specialist. Position is responsible for performing specialized financial and clerical support activities for Yakima County Juvenile Court. Duties include receiving, reviewing, processing, monitoring and auditing of a variety of documents, deposits, payments, grant applications and contracts; and responding to questions and inquiries regarding the special area of assignment.

A proficiency exercise in accounting will be given as part of the interview process.

This recruitment may be used to fill future vacancies that occur within 90 days of the closing of this position. (This excludes Yakima County Sheriffs Office and Department of Corrections)

Responsibilities:
Essential Duties:
Collects, verifies accuracy of others’ calculations; processes changes or corrections and enters payroll data into payroll system. Reconciles leave balances, prepares and disseminates monthly leave balance reports for review by supervisors. Responds to questions from staff regarding payroll, leave balances, timesheet and leave documentation; backup payroll for 24-hour operation.

Telephone and personal contact with juveniles, parents, state/county personnel and outside agencies is required daily. Performs financial accounting work including accounts receivable, accounts payable, purchasing requisitions, travel reimbursements; prepares deposits for revenue received. Maintains contracts with vendors for inventory replacements. Reviews billings for accuracy, assigns appropriate program codes according to contracts, grants and/or budgetary guidelines. Processes changes or corrections as necessary and obtains appropriate auditing officer signature. Tracks and analyzes account activity for policy, grant, contract, and/or expenditure limit compliance according to internal controls set at higher level. Verifies receipt of all professional services documentation on billings; verify that billings comply with memorandums of agreement and state/federal guidelines for contracted services; applies or verifies job cost codes to complex invoices or those which require interdepartmental communication to resolve issues. Assists with preparation of budget and prepares financial reports.

Tracks probation caseloads assignments to insure compliance with grant requirements when paying for services for youth on multiple grant programs to insure expenses meet grant requirements. Monitors grant balances on a monthly basis to prevent overspending on professional services; provides yearly statistical reports for grant application processes. Responsible for dissemination of criminal history and/or highly sensitive information to appropriate state/county agencies and/or contract providers, schools or other officials as required by statute and confidentiality policy.

Researches vendor sources for supplies and equipment using countywide and departmental policies and procedures. Prepares purchase orders and requisitions; assigns appropriate funding codes and verifies funding is available. Monitors expenditure and replacement budgets and regularly notifies managers of budget balances; makes travel arrangements. Prepares expense vouchers. Tracks volunteers hours and offender community service hours for insurance payments. Maintains and updates inventory for Juvenile Court supplies, equipment, software, furniture, etc. and coordinates with public works, technology services and other county departments for equipment replacement and/or surplus efforts. Analyzes historical information gathered and prepares summary reports to assist professionals in financial forecasting.

Other duties required.
Education and Experience:
High School Diploma/GED is required for this position; plus three years of general accounting support or related experience including six months in area of specialty or an equivalent combination of education and experience which provides knowledge, skills and abilities sufficient to successfully perform the essential duties of the job.

Required:
- Be at least Age 21;
- Valid Washington State Driver’s License at time of appointment; proof of insurance if requested;
- Applicants selected for final interviews are required to complete a criminal and abuse/exploitation history disclosure statement pursuant to Chapter 486 laws of 87, Sections 1; and
- Criminal arrest history or history of traffic offenses may be disqualifying. Final applicant will be fingerprinted and hired subject to the results of a background investigation.
- A proficiency exercise in accounting will be given as part of the interview process.
- This is a Yakima County Courthouse Master Contract Bargaining Unit position (AFCSME Local 87P Juvenile).

Preferred:
- Proficiency with Word, Access, Excel;
- Accounting experience;
- Work experience in legal setting is preferred; and AA or advanced education may substitute for two years of the required experience.

Equipment Used:
- Computer and related software applications including but not limited to financial management software, Microsoft Office (Word, Access, Excel, Outlook), JIS/JCS; printer, telephone, copy machine, fax machine, calculator, scanner, passenger vehicle.

Working Conditions/ Physical Requirements:
Environment Demands:
Travel; multiple work locations; work may be performed in a locked down facility; may be required to work outside of standard business hours in order to meet required assigned work deadlines.

Physical Demands:
Bending, carrying, handling, lifting, pulling, pushing, reaching, sitting, standing, walking, fingering, hearing, talking, visual acuity, repetitive motions.

Intellectual Demands:
Ability to multitask, confidentiality, ability to work under pressure, ability to articulate and communication information in conversations, ability to follow written instructions, and ability to follow verbal instruction.

Rated as Sedentary Work: Exerting up to ten pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Required Knowledge and Skills:
Knowledge:
- Basic mathematics;
- Basic accounting theories and practices;
- Basic payroll procedures;
- General knowledge of financial specialty assignment area;
- Office practices and procedures;
- Phone etiquette;
- The legal system including legal terminology, court rules and procedures;
- Methods of computer data entry and computerized record keeping;
- Roles and responsibilities of the judicial system departments and law enforcement agencies;;
- Grammar, spelling and punctuation;
- File maintenance techniques; and
- Customer service techniques.

Skills and Abilities:
- Reviewing and verifying accounting information;
- Attention to detail and accuracy;
- Preparing and processing documents related to assignment area function;
- Performing a variety of calculations for payroll, taxes and invoices;
- Using office equipment such as phones, copies, calculators scanner and fax machines;
- Using a personal computer and related software applications;
- Establishing and maintaining effective interpersonal relationships with County and other officials, at all organizational levels and with the public; and
- Communication, both oral and written, sufficient to exchange or convey information and to give or receive work direction.

“AN EQUAL OPPORTUNITY EMPLOYER”
Minorities, Females, Protected Veterans and the Disabled are encouraged to apply.

Yakima County ensures equal employment opportunities regardless of a person’s age, color, creed, sensory, mental or physical disability, genetic information, marital status, national origin, political belief, race, religion, sex, sexual orientation, and military status, or any other protected status under federal or state statute.

PAY TRANSPARENCY NONDISCRIMINATION PROVISION
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish the information.

Disabled applicants may request accommodation to participate in the job application and/or selection process for employment. Please contact Human Resources for further information.

Yakima County is a qualified Public Service entity for the Public Service Loan Forgiveness Program. For more information, go to http://studentaid.ed.gov/repay-loans/forgiveness-cancellation/charts/public-service or contact your federal loan servicer.

In compliance with the Immigration Reform and Control Act of 1986, Yakima County will hire only United States citizens and aliens lawfully authorized to work in the United States.

Yakima County is an E-Verify Employer.

Contact Person:
Phone:
Email:
Location: Yakima, WA
Application Method: Online: https://yakimacounty.wd5.myworkdayjobs.com/en-US/YakimaCountyWA/job/Juvenile-Justice-Center/Financial-Specialist_R187
Base Pay: $16.74 HR

Posted on September 21, 2020

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