Clerk of Board (R91) - Yakima, WA

Employer: Yakima County

Job Description:
Clerk of the Board
Yakima County Courthouse
Full time Regular
Exempt Status: Non-Exempt (eligible for overtime)

Overview:
There is one opening with the Yakima County Commissioner's Department. The position is responsible for accurately maintaining legal and correct decorum within Board of County Commissioners and Board of Equalization and act as office liaison for commissioner/BOE functions with strict professionalism and confidentiality.
This recruitment may be used to fill future vacancies that occur within 90 days of the closing of this position.

Responsibilities:
Closing date: 09/13/2020
Compensation: $27.15 per hour
If you meet qualifications, there will be a proficiency exercise to complete.
Provides executive administrative support to the Board of County Commissioners and Board of Equalization by preparing and attending all meeting agendas, scheduling and clerking all Public Hearings, preparing/ processing legal and other documents, taking and transcribing minutes. Coordinates work with other departments to place items on the agenda.
Ensure daily review of media coverage regarding issues of importance in Yakima County. Coordinates press events with other offices and jurisdictions. Establishes and maintains positive working relationships with members of all forms of media interested in county issues. Coordinates communications and positive public relations opportunities.
Coordinates and tracks process of appointing citizens to Boards and Commissions overseen by BOCC.
Schedules and calendars Board of County Commissioners’ daily business meetings and events.
Schedule and notify board members of Board of Equalization Hearings and training.
Updates Commissioner’s web page as needed.
Receives and processes constituent complaints, including questions from the general public, public disclosure requests, and inter-departmental questions.
Responds to complaints, problems and inquiries of a difficult nature; referring issues requiring other resources to the correct department or agency and coordinating third party involvement in complaint resolution.
Responds to and resolves complaints, problems and inquiries requiring a supervisor’s attention.
Performs specific research and conducts follow up on independent projects. Conducts research with outside agencies including but not limited to Washington Association of Commissioners, Clerk’s and Council Members and Municipal Research and Services Center.
Prepares, updates and/or maintains office procedures manuals.
Implements and ensures compliance with policies and procedures. Promotes understanding of public processes, procedures and appropriate points of access.
Processes Claims, Franchises, Petitions and Public Disclosure Requests.
Designs and maintains Databases to track and analyze information for presentations relevant to BOCC needs.
Serves as lead worker to subordinate employees by training, assigning, prioritizing, reviewing and monitoring the workflow of staff to ensure quality of work and service to constituents and other county departments.
Performs other clerical duties as assigned, such as filing, scanning, and preparing other documents.
Other duties required.

Education and Experience:
Bachelors Degree in Business Administration, Management, Communications, Public Relations, Journalism, Political Science or related field and two years of progressively responsible administrative work experience or the equivalent education and experience to perform the essential duties of the job.

Required:
- Computer proficiency Microsoft Office software with an emphasis using Word, Power Point, Excel, Outlook.
- Supervisory/ delegation skills.
- Ability to be bonded per requirements for Notary Public
- Valid Driver’s License
- Successful completion of a background investigation including general employment verification.

Preferred:
Computer proficiency in imaging software, such as Web Ex.

Equipment Used:
Computer, Printer, fax machine, microfiche machine, scanner, calculator, photocopier, projector, transcription machine, audio recording equipment, passenger vehicle.

Working Conditions:
Environmental Demands: multiple work locations, may be subject to work outside of standard business hours. Physical Demands: bending, carrying, handling, lifting, pulling, pushing, sitting, standing, walking, fingering, crawling, crouching, kneeling, hearing, smelling, talking, visual acuity. Intellectual Demands: ability to multitask, confidentiality, ability to work under pressure, ability to articulate and communicate information in conversations, ability to follow written and verbal instruction. May be subject to emotional/upset individuals. Rated as Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.

Knowledge:
File maintenance; grammar, spelling, and punctuation; customer service, phone etiquette; scheduling and recording public meetings; maintaining multiple executive calendars; recording minutes of study sessions, meetings, and boards; transcribing minutes; general office practice and procedures. Delegate and give direction to support staff regarding daily duties and special projects. Requires knowledge of parliamentary procedure.

Skills:
Creating, organizing, and maintaining filing systems; applying customer service techniques; paying close attention to detail and accuracy; using office equipment such as phones, copiers, fax machines and imaging systems; using a computer and related software applications; preparing complex legal documents such as resolutions, legal notices and board orders; establishing and maintaining effective interpersonal relationships at all organizational levels and with the public; and communications, both oral and written, sufficient to exchange or convey information and to receive work direction. Give direction and delegate appropriate work to office staff.

“AN EQUAL OPPORTUNITY EMPLOYER”
Minorities, Females, Protected Veterans and the Disabled are encouraged to apply.
Yakima County ensures equal employment opportunities regardless of a person’s age, color, creed, sensory, mental or physical disability, genetic information, marital status, national origin, political belief, race, religion, sex, sexual orientation, and military status, or any other protected status under federal or state statute.

PAY TRANSPARENCY NONDISCRIMINATION PROVISION:
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish the information.
Disabled applicants may request accommodation to participate in the job application and/or selection process for employment. Please contact Human Resources for further information.
Yakima County is a qualified Public Service entity for the Public Service Loan Forgiveness Program. For more information, go to http://studentaid.ed.gov/repay-loans/forgiveness-cancellation/charts/public-service or contact your federal loan servicer.
In compliance with the Immigration Reform and Control Act of 1986, Yakima County will hire only United States citizens and aliens lawfully authorized to work in the United States.
Yakima County is an E-Verify Employer

Contact Person:
Phone:
Email:
Location: Yakima, WA
Application Method: Online: https://yakimacounty.wd5.myworkdayjobs.com/en-US/YakimaCountyWA/job/Yakima-County-Courthouse/Clerk-of-the-Board_R91
Base Pay: $27.15 HR

Posted on September 02, 2020

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