Administrative Assistant (AA3) Virtual

Employer: State of Washington Employment Security Department

Job Description:
State of Washington
Employment Security Department
invites applications for the position of:
Administrative Assistant (AA3) Virtual
SALARY:
$3,144.00 - $4,083.00 Monthly
$37,728.00 - $48,996.00 Annually
OPENING DATE: 08/14/20
CLOSING DATE: 08/23/20 11:59 PM

DESCRIPTION:
Here's your opportunity to be a key part of how we live our vision and BUILD the nation's best and most future ready workforce – starting right at ESD!

Here at the Employment Security Department (ESD), we believe in the #PowertoHelp when people need it most. We provide our communities with inclusive workforce solutions that promote economic resilience and prosperity. We help people find jobs, bridge gaps in employment and now provide paid family and medical leave.

Why work with us?
We value Collaboration, Diversity, Equity, Inclusion, Innovation, and Integrity, Investing in our people and Service with kindness. We understand that a work environment that respects your work/life balance is key that's why many of our positions are eligible for flexible work schedules and teleworking opportunities. Through support, value and trust our employees are empowered to grow and develop into their best self

Our Organizational Development Unit within the Human Resource Division is in search of a dynamic full-time/permanent Administrative Assistant (AA3). As the backbone of the team, this role is responsible for performing a variety of complex administrative tasks while providing essential support to the team. Your organizational skills will be utilized as you maintain schedules, calendars, events, travel arrangements, and manage conflicting schedule priorities for the Director of People Development and the Equity, Diversity, and Inclusion Manager. Your customer service mindset and ability to build relationships will be crucial as the first person that internal customers meet.

If you have a knack for keeping a busy staff functioning like a well-oiled machined, we encourage you to apply today!

DUTIES:
What a typical day may look like:
Support both the Training and Development Manager and Equity, Diversity, and Inclusion Manager with travel and scheduling appointments and locations.
Support the HRD, AA5 as a backup for this position and as a supporting role.
Perform all new hire employee actions including but not limited to welcome packet and parking pass, facilities requests, IT equipment acquisition and badging.
Provide personnel and payroll administrative support.
Provide fiscal administrative support; maintain equipment and supplies
To request a detailed position description click here.

QUALIFICATIONS:
Required:
High School Diploma or GED
Three (3) years of progressively responsible experience in bookkeeping, accounting, office/clerical, secretarial, or general administrative work.
Or
A combination of education and/or relevant experience equaling three (3) years.

SUPPLEMENTAL INFORMATION:
Please attach a Resume and Cover Letter to your on-line application (through the Add Attachment(s) field).
A resume will not substitute for the "work experience" section of the application.
Applications with comments such as "see attachments" in the supplemental question responses will be considered incomplete.

Other Information:
Final external candidates must pass an Unemployment Insurance (UI) Fraud Check.
This position requires occasional travel.
This recruitment may be used to establish a qualified pool of AA3 candidates for agency-wide vacancies in the next six months.

The Employment Security Department is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities.
If you are having technical difficulties creating, accessing or completing your application, please contact careershelp@des.wa.gov or (360) 664-1960 or toll free (877) 664-1960.

More than Just a Paycheck:
Washington State offers one of the most competitive benefits packages in the nation. Beyond the traditional benefits such as Health, Life Insurance, Retirement, and related benefits, we offer Flex Spending Accounts, Dependent Care Assistance, Deferred Compensation and so much more. We take work life balance seriously and many of our offices offer flexible work hours with a wider variety of shift and schedule option to assist in this.

Modern Workplace:
ESD's employee engagement continued to trend upward in 2018 as we developed programs to improve the employee experience. We are diligent and remain focused on creating a modern workplace designed to meet the needs of a changing workforce. We have wellness programs, telework policies and flexible schedules. We're working to update our facilities all over the state to enhance both the client and employee experience.

Opportunity for All:
The Washington Employment Security Department is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Please include your name and preferred pronouns in your application, to ensure we address you appropriately throughout the application process.

Please email Nicole Walters or the Talent Acquisition Team or call 360.890.3789 with general questions, or Washington Relay Service 711, if you are a person with a disability needing assistance in the application process or if you need this job announcement in an alternate format.

Administrative Assistant (AA3) Virtual Supplemental Questionnaire:
* 1. In order to be considered for this position, you must include a resume and letter of interest with this applicant packet. Please click below to indicate you have attached the required documentation.
Yes
No
* 2. Which of the following best describes your highest level of education?
High School Diploma or GED
Associate's Degree
Bachelor's Degree
Master's Degree or Higher
None of these apply
* 3. Are you a current or former Washington state employee?
Yes
No
* 4. How many months of progressively responsible experience do you have in office/clerical, secretarial, bookkeeping, accounting, or general administrative work?
I do not have this type of experience.
I have less than 12 months of this type of experience.
I have 12-23 months of this type of experience.
I have 24-35 months of this type of experience.
I have 36 or more months of this type of experience.
* 5. Please describe your progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work. If you do not have this experience, type N/A.
* 6. Please select all that apply from the list below. I have experience with the following:
Coordinating offsite events
Coordinating travel arrangements and documentation
Coordinating meetings and scheduling calendars
Preparing and reviewing correspondence, reports and forms.
Assisting in developing and implementing office processes and procedures
Assisting with personnel and payroll administrative functions (timesheets, tracking evaluations and required training, etc).
Purchasing equipment and supplies; tracking expenditures.
None of these Apply
* 7. Select the Microsoft programs in which you have an intermediate to advanced skill level, generally attained through a minimum of 2-3 years of experience of use on the job.
SharePoint
Excel
Outlook
PowerPoint
Word
Visio
None of the above
* 8. Please describe your experience as indicated in the previous question, working with Microsoft Office applications such as Word, Excel, Visio, PowerPoint, SharePoint and Outlook. If you do not have this type of experience, please indicate N/A.
* 9. ESD How did you hear about this job opportunity?
WWW.Careers.Wa.Gov
WorkSource Center or Website (WorkSourceWA.com)
Washington State Employee Referral
ESD Employee Referral
Employment Security Department's job web page: WWW.Esd.Wa.Gov
Monster
College/university career fair or website
LinkedIn
Facebook
VERG
Craigslist
CareerBuilder
Other
* 10. If you selected "Other", please tell us how you learned about this job opportunity. If this does not apply to you, type N/A.

* Required Question

Contact Person:
Phone:
Email:
Location: Virtual
Application Method: Online: https://www.governmentjobs.com/careers/washington/jobs/2836923/administrative-assistant-aa3-virtual?page=4&pagetype=jobOpportunitiesJobs
Base Pay: $3,144.00 - $4,083.00 Monthly $37,728.00 - $48,996.00 Annually

Posted on August 17, 2020

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