DCYF Administrative Assistant 5 (AA5) - Seattle, WA

Employer: State of Washington Dept of Children, Youth, and Families

Job Description:
State of Washington
Dept of Children, Youth, and Families
invites applications for the position of:
DCYF Administrative Assistant 5 (AA5) - Seattle
SALARY: $3,987.00 - $5,229.00 Monthly
CLOSING DATE:07/29/20 11:59 PM

*Salary listed does not include 5% premium granted to all King County employees*

The Department of Children, Youth, and Families (DCYF) was created to be a comprehensive agency exclusively dedicated to the social, emotional, and physical well-being of children, youth, and families regardless of race, ethnicity, sexual orientation, or other socioeconomic factors. We believe our workforce should reflect the communities we serve, and are actively searching for candidates that reflect that diversity.

We're looking for an Administrative Assistant 5 to join our team to provide administrative support to the Regional Administrator, working toward the common goal of eliminating child and youth outcome disparities based on race and ethnicity. Our vision is that "All Washington's children and youth grow up safe and healthy-thriving physically, emotionally, and educationally, nurtured by family and community."

The Opportunity:
Our goal is to find a candidate who thrives with multi-faceted, complex issues, problem-solving, and providing excellent administrative services to an organization. The Administrative Assistant 5 functions as the Regional Administrator’s principal assistant for administrative matters. You will work with delegated authority to act in the absence of the Regional Administrator on managing the region’s travel budget, purchasing equipment, facility and space management, labor relations, and personnel issues. If you like the idea of working with a wide array of specialties where every day is different, we encourage you to apply today and see what DCYF is all about.

Some of what you will get to do: •Prepare correspondence for the Regional Administrator and exercise signature authority on designated matters.
•Compile and analyze data and review staff work for completeness.
•Manage the Regional Administrator’s calendar and prepare background information for meetings and professional commitments.
•Ensure complaints from clients and community members are properly addressed and incident reporting procedures are followed.
•Represent the region on agency-wide projects and activities related to administrative initiatives and issues.
•Address public groups on departmental functions and policies and answer questions regarding the operation of the eligibility and provider supports division.
•Manage and maintain executive documents on shared drives and appropriate filing systems.
•Research and abstract information and supporting data in preparation for meetings, projects, and reports.
•Organize, sort, and annotate materials submitted to the Regional Administrator.
•Investigate operating methods and procedures in various functional areas and develop improved methods where indicated.
•Serve on a variety of committees, complete other projects and duties as needed, and work with other administrative staff during unusual workload periods.
•Manage the region’s travel, equipment, and service order budgets.

What we are looking for:
One year as an Administrative Assistant 4.
Two years as an Administrative Assistant 3.
A high school diploma and five years of progressively responsible administrative work.

In addition to those required qualifications, our ideal applicant will also have some or all of the following: •A Bachelor’s degree in business administration, public administration, or a closely allied field.
•Ability to interact with coworkers, management, and the community professionally.
•Proficiency in applications such as WebEx, GoTo Meeting, Microsoft Suite products, Visio, and Adobe Acrobat.
•Ability to interpret travel guidelines, DCYF accounting policies, SAAM policies, and OFM regulations.
•Ability to work independently to establish priorities and organize work.
•Ability to make reasonable judgements in a complex, changing organizational environment.
•Ability to maintain confidentiality of client and personnel information.
•Ability to analyze sensitive issues in an objective, realistic manner and provide advice and consultation on these issues.
•Ability to troubleshoot and resolve computer hardware, software, and other electronic equipment issues.
•Ability to create presentations, complex charts and graphs, and electronic forms.
•Ability to write and prepare clear and effective reports and other documents.
•Ability to create and maintain tracking and monitoring systems.

How do I apply?
Complete your applicant profile and attach the following documents: •Letter of interest describing how you meet the specific qualifications for this position
•Current resume detailing experience and education

To take advantage of Veteran's preference please attach your DD-214, member 4 long-form, or your NGB-22. Please black out your social security number prior to attaching.

Supplemental Information:
The initial screening will be based on the content and completeness of your application and the materials submitted. All information may be verified and documentation may be required. Applications with comments such as "see attachments" or "N/A" in the supplemental question responses will be considered incomplete.

DCYF is an equal opportunity employer and supports equity, diversity, inclusion and respect.

Need accommodation throughout the application/interview process? Unable to apply on-line? Contact the Recruitment team at dcyf.jobs@dcyf.wa.gov or (360) 628-0114 or the Telecommunications Device for the Deaf at 800-833-6388

Experiencing technical difficulties creating, accessing or completing your application? Call NEOGOV toll-free at (855)524-5627 or email support@neogov.com.

General suggestions for creating a good application packet: •Read the job posting very carefully. Find out as much as you can about the position.
•Make sure you are very diligent in following all the application instructions. Include all requested documentation.
•Make sure your application and supplemental question responses address how you meet each of the required and desired qualifications.
•Carefully read each of the supplemental questions and respond completely to each one. Pay careful attention to each component of the question, providing examples, and thoroughly describing when and where you achieved the proficiency level, and detail the types of work you performed, the work products, etc., to demonstrate 'how'.
•Specifically include all of your work experiences doing the same or similar work, especially if you reference work in these jobs in describing when/where you gained proficiency level skills.
•Make sure your application reflects your best writing.

Contact Person:
Location: Seattle, WA
Application Method: Online: https://agency.governmentjobs.com/washington/job_bulletin.cfm?jobID=2816192&sharedWindow=0
Base Pay: $3,987 - $5,229 MO

Posted on July 23, 2020

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