Administrative Assistant 1-(Permanent) -*04929 - Olympia, WA

Employer: State of Washington Dept. of Fish and Wildlife

Job Description:
State of Washington
Dept. of Fish and Wildlife
invites applications for the position of:
Administrative Assistant 1 - (Permanent) - *04929
SALARY: $2,717.00 - $3,511.00 Monthly
OPENING DATE:06/26/20
CLOSING DATE:07/07/20 11:59 PM

DESCRIPTION:
FULL-TIME/PERMANENT
ADMINISTRATIVE ASSISTANT 1
WILDLIFE PROGRAM

The Washington Department of Fish and Wildlife (WDFW) is dedicated to preserving, protecting and perpetuating fish, wildlife and ecosystems, while providing sustainable recreational and commercial opportunities dependent on viable fish and wildlife populations. WDFW employees protect and restore critical habitat, strive to facilitate species recovery when necessary, and manage hundreds of fish and wildlife species.

We have a culture that is devoted to making a difference. If you want to join a team that is highly effective, collaborative, has leadership that embraces the value of people and diversity, then this opportunity is for you!

The Wildlife Program within the Department of Fish and Wildlife is looking to fill a permanent Administrative Assistant 1 position. This opportunity is located at our headquarters in Olympia, WA.

The Administrative Assistant 1 position supports the WDFW mission by providing clerical, administrative support and excellent customer service. This position provides courteous and responsive assistance to support the functions of the Management Analyst 4 within the Wildlife Program.

Our ideal candidate will use their knowledge and organizational skills to strategically support the team's projects. In addition to being positive, dependable, professional and analytical, we are seeking a candidate that has the written and verbal communication skills that are needed to interact with a variety of people and job functions.

DUTIES:
KEY DUTIES INCLUDE BUT ARE NOT LIMITED TO:
•Conducts, coordinates, or assists with administrative projects or assignments.
•Provides confidential or time-sensitive administrative support for Wildlife Program staff.
•Gathers information, prepares routine data summaries and narrative reports.
•Assists staff with preparation and editing of complex reports and/or projects.
•Coordinates and schedules meetings, conferences, and arranges travel.
•Develops and prepares agendas, itineraries, correspondence and other documents.
•Arranges meeting room space, refreshments, lodging, and travel for various advisory councils. Prepares and submits meeting and travel documentation for reimbursement.
•Provide customer service to internal and external customers.
•Answers telephones/receives and refers visitors.
•Creates original email correspondence addressing customer inquiries related to land access programs, wildlife interaction and hunting regulations.

WORKING CONDITIONS:
•Work Setting: Performed in a busy office setting, there are multiple distractions and interruptions throughout the day. Most tasks involve sitting/standing at a desk and working on a computer.
•Schedule: This position normally works 8 a.m. - 5 p.m., Monday - Friday.
•Travel Requirements: Travel is minimal, may require an occasional in-state overnight stay.
•Customer Interactions: Occurs with internal and external customers, must maintain a professional demeanor and appearance.

QUALIFICATIONS:
REQUIRED QUALIFICATIONS:
•High school graduation or GED
AND
•Two years of clerical or office work experience.

SPECIAL REQUIREMENTS:
•Ability to absorb new information, understand, and interpret verbal and written direction, and question or clarify appropriately.
•Ability to adapt to change and willingly accept new assignments or projects
•Ability to multi-task under stress and prioritize cometing assignments in tight timeframes.
•Understanding of Washington State policies and procedure.
•Advanced computer skills including Microsoft Outlook and Word.
•Demonstrated commitment to customer service, with excellent verbal and written communication skills (including the use of proper grammar, spelling, punctuation).
•Knowledge of hunting regulations.
•Possess a valid Washington or other state driver’s license.

SUPPLEMENTAL INFORMATION:
Please note: Failure to follow the instructions below may lead to disqualification.

In order to successfully apply for this position you MUST complete your profile at www.careers.wa.gov and attach the following to your profile before completing the online application:
•A cover letter describing how you meet the qualifications of this position (generic cover letter will not be accepted)
•A current resume
•Three professional references

Join the WDFW Team:
Learn about our agency and the perks of working for WDFW!
The Washington Department of Fish and Wildlife has some of the most talented people in the natural resource field. We celebrate and value diversity, appreciating that a workforce composed of those from different backgrounds and experiences creates an inclusive environment, strengthens positive relationships with the local community, and brings new perspectives and approaches to fulfilling the agency’s mission. We value demonstrated skill in living WDFW values of professionalism, accountability, empathy, integrity, service, and respect.

A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping the health and financial security of you and your family a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to work/life balance.

WDFW employees may be eligible for the following:
Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan Forgiveness, Tuition Waiver, Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP), Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives (Download PDF reader), Combined Fund Drive, SmartHealth.

Veteran Preference Notice:
To take advantage of veteran preference, please do the following: •Email a copy of your DD214 (Member 4 copy), NGB 22 or USDVA signed verification of service letter to RecruitmentTeam@dfw.wa.gov.
•Subject line should include recruitment number, position and Vet (for example: #10155 Biologist 1 – Veteran)
•Include your name as it appears on your application in careers.wa.gov

Military Spouse Preference Notice:
To take advantage of military spouse preference, please do the following: •Notify us of your military spouse status by email at RecruitmentTeam@dfw.wa.gov.
•Subject line should include recruitment number, position and MS (for example: #10155 Biologist 1 – MS)
•Include your name as it appears on your application in careers.wa.gov

As part of WDFW’s efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications. Therefore; we want to ensure that all individuals feel welcome, are treated fairly and respectfully. All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington.

The Department of Fish and Wildlife is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application process or this announcement in an alternative format may call (360) 902-2276 or the Telecommunications Device for the Deaf (TDD) at (800) 833-6388.



Contact Person:
Phone:
Email:
Location: Olympia, WA
Application Method: Online: https://www.governmentjobs.com/careers/washington?page=5
Base Pay: $2,717 - $3,511 MO

Posted on June 30, 2020

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