020-37 Office Specialist - Auditors Office - Election Division - Yakima, WA

Employer: Yakima County

Job Description:
020-37 Office Specialist - Auditors Office - Election Division
Working Title Election Office Specialist (Bilingual) Location US-WA-Yakima Type Regular Full Time Budgeted FLSA Status Non-Exempt Department Auditor's Office Hours/Week 37.5 Required Testing/Exercises Exactly the same as the last time we filled this position Union Non-Bargaining Open Date 6/4/2019 Close Date 6/30/2019 Compensation $16.74 per hour

Overview:
There is one position open in the Yakima County Auditor's Department - Elections Division. This position provides technical assistance to the public in person, on the phone, at community outreach events and citizenship ceremonies regarding voter registration and balloting laws and requirements.
This recruitment could be used to fill Office Specialist openings that occur within 90 days of the closing date of this posting.

Responsibilities:
Establishes individual voting records from paper forms and online submissions; scans voter registration forms, indexes information into database, maintains signature retrieval system, transmits final data to the Office of Secretary of State.
Maintains existing voter registration database; cancels and inactivates records, updates name and address data.
Assists the public in person, on the phone, and by email with inquiries about voter registration.
Obtains and maintains certification as an Election Administrator; travels to statewide WSACA conferences and trainings.
Acts as a filing officer by assisting and registering candidates for public office during multiple candidate filing periods; verifies accuracy of Declaration of Candidacy form, collects filing fee, writes receipt, disseminates information regarding the election process and applicable local and state laws.
Assists Bilingual Program Coordinator in the continuity of a bilingual, biliterate, and bicultural voter education and outreach program to meet ongoing requirements of the Voting Rights Act, Section 203.
Prepares materials and participates in voter outreach events and daily citizenship ceremonies throughout the county and state.
Reviews written translations and provides feedback regarding accuracy and proper grammar usage on public materials such as the complete text of ballot measures, legal notices, local candidate guidebooks, website information, required voter registration notices and forms, candidate voter guide statements, and correspondence.
Participates in quarterly statewide meetings with other bilingual required counties to maintain Spanish language glossary.
Obtains and maintains certification as a Passport Acceptance Agent and attends required trainings.
Acts as a Passport Acceptance Agent; reviews the accuracy and completeness of U.S. Federal Passport Applications in accordance with the Department of State Federal Register 22 CFR Part 51. Collects fees, generates receipts, takes U.S. Passport photos, and assists customers by disseminating information regarding U.S. Passport regulations, accepted travel documents depending on the country and means of travel, accepted forms of payments, and approved identification and proof of citizenship documents.
Assists public by phone, in person, and by email. Greets customers to the Auditor’s Office, answers questions, directs them to appropriate department or office

Researches information relative to all aspects of voter registration, precincts, districts, elections, recounts, district validation, and public records requests.
Takes payments for public records requests, copies, and maps. Prepares funds for deposits.
Provides oral translations for other divisions in the Auditor’s Office. Provides direct bilingual assistance to customers in person, on the phone, or by email.
In accordance with state election law, performs tasks specific to conducting an election; including the electronic or manual inventory of incoming ballots, performing signature verification on all returned ballots, issuing ballots in person, by mail, by fax, online, or by email, opens and inspects valid ballots in preparation for scanning and tabulation.
Assists the public in person, on the phone, and by email with inquiries about the election, processes, and voting.
Assists voters with Accessible Voting Equipment.
Generates reports and corresponds with voters by mail and on the phone regarding their ballot signature. Processes incoming correspondence to place valid ballots back in processing stream.
Completes pre-election tasks; including assisting in the preparation of test deck ballots, verification of ballot audio in English and Spanish, verification of required online ballot solution, the preparation all forms, ballot envelope packets, and supply bags.
Communicates with all cities, towns, and community partners; prepares and delivers community ballot drop boxes throughout the county.
Acts as a staffing resource for other Auditor’s Office divisions.

Qualifications:
Education and Experience: High School Diploma or (G.E.D.) and three (3) years of related office support experience or the equivalent education and experience to perform the essential duties of the job.

Required:
•Bilingual in Spanish
•Valid Driver's License
•US Citizen
•Proficiency in Microsoft Office Products
•Customer Service experience
•Successful completion of a criminal background investigation
•Ability to meet the requirements to complete Washington State Patrol Certificate Training, Election Administration / Supervision within 2 years of appointment.

Equipment Used: Computer, fax machine, phone, calculator, scanner, copier, vote tally equipment, specialized ballot inventory machinery, vehicle, other general office equipment; passenger vehicle.

Working Conditions: Environmental Demands: exposure to weather, moving/mechanical parts, travel, multiple work locations, may require work outside of standard business hours. Physical Demands: bending, carrying, handling, lifting, pulling, pushing, reaching, sitting, standing, walking, fingering, crouching, kneeling, hearing, talking, visual acuity. Intellectual Demands: ability to multi-task, confidentiality, ability to work under pressure, ability to articulate and communicate information in conversations, ability to follow written and verbal instruction. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

Knowledge:
•Grammar, spelling and punctuation
•File maintenance
•Office practices
•Customer service techniques
•Phone etiquette

Skills:
•Paying attention to detail and accuracy.
•Ability to remain politically neutral with customers.
•Ability to pro-actively engage the public as a representative of the Auditor’s Office at outreach events.
•Using a personal computer and Microsoft Office Products.
•Using and performing data entry into multiple online programs
•Using basic office equipment.
•Establishing and maintaining effective interpersonal relationships at all organizational levels.
•Communication, both oral and written, sufficient to exchange or convey information and to receive direction.
•Ability to think and work independently.

Contact Person:
Phone:
Email:
Location: Yakima, WA
Application Method: Online: https://careers-yakima.icims.com/jobs/2400/election-office-specialist-%28bilingual%29/job
Base Pay: $16.74 HR

Posted on June 15, 2020

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