Employer: WSDOT
Job Description:
About WSDOT
Washington State Department of Transportation (WSDOT) is a multimodal organization with a global reputation for excellence! Our dedicated workforce is responsible to plan, design, build, and operate an integrated transportation system that safely and efficiently moves people and goods throughout the state. In addition to maintaining over 18,000 lane miles of state highway and 4,100 bridges, WSDOT manages the world's longest floating bridge, executes an award-winning Active Transportation Plan, holds a record for the world's widest tunneling project, and operates the largest ferry system in the nation!
The Opportunity
WSDOT Division of Accounting and Financial Services (AFS) is seeking to fill the Contract Specialist 1 position in the Procurement and Materials Management Office (PMMO) in Olympia, WA. As a Contract Specialist 1, you will gain experience with the Department’s contracts, accounting, and reporting system and knowledge of Department and Statewide contracting and administrative policies and procedures. This position contributes to the mission of the department by supporting the Contract Administration and Payment (CAPS) team and ensuring the proper execution and administration of construction contracts in support of the delivery of WSDOT transportation projects.
What to Expect
Among the varied range of responsibilities held within this role, the Contract Specialist 1 will:
Approve and process payment vouchers for construction contract payments, reconcile CAPS and Transportation Reporting and Accounting Information System (TRAINS), ensuring all payments are accounted for.
Prepare contract letters and documentation, create, and maintain contract files, answer contractor questions, verify contractor vendor status, and verify insurance requirements per contract.
Interact with contractors to ensure timely submission of contracts and verify the accuracy of contract documents before execution by WSDOT.
Coordinate with HQ Construction or project offices for contract execution.
Deliver the estimate and Bids Analysis System Reports (EBASE) to Project Support & Receivables (PS&R), forwarding the Transfer of Coverage (TOC) and the Transit, Bicycle, and Pedestrian Contractors Estimate forms (TBPC) to appropriate departments.
Maintain contract files in CAPS, including documentation and archival of final records.
Ensure insurance requirements are met and maintained through the entirety of the contract while coordinating with project offices, the Construction Department, regional offices, Risk Management, and contractors regarding insurance compliance and deadlines.
Coordinate with Program Management, Contract Ad & Award, Project Development, and Region planning divisions to acquire appropriate documentation needed to establish and assign contract numbers.
Update CAPS spreadsheet with jobs going to advertisement.
Release the Work Order Authorizations (WOA) in the CAPS Enterprise Content Management System (ECM) que after weekly bid openings.
Request Third Party Damage (TPD) set up in TRAINS and enter an administrative change order in CAPS to match TRAINS. Prepare and process Daily Journal of Commerce invoices.
Qualifications
To be considered for this opportunity, the following are required:
An associate’s degree (additional experience may substitute for degree).
One (1) year of experience (additional education may substitute for experience).
Skills and Competencies:
Advanced skills in utilizing Microsoft Office applications, including Word, Excel, Teams, and Outlook.
Strong organizational and time management skills.
Ability to understand complex concepts and clearly present them to large groups.
Effective communication skills.
Independent judgment to accomplish assignments and solve problems.
Demonstrated ability to be flexible and work in a rapidly changing environment.
Ability to research applicable state laws, policies, and procedure.
It is preferred that qualified candidates also have:
A bachelor’s degree.
Construction contracts experience; experience with WSDOT systems.
Important Notes
This recruitment may also be used to fill additional positions per business needs.
In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements. Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code.
This position offers flexible/hybrid remote work options and requires work from the office at least once a week.
Prior to a new hire, a background check, including criminal record history, will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.
Why WSDOT
Work-Life Balance – We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals’ lifestyle. As such, there are a number of flexible schedule options available, including occasional telework for eligible positions.
Paid Leave – In addition to 12 paid holidays, full-time employees may earn up to 25 paid vacation days per year!
Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.
Plan For Your Future – WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to State Benefits for more information.
How to Apply
Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the “Work Experience” portion of the application be completed in as much detail as possible.
In order to be considered for this opportunity, please include the following with your online application:
An attached Resume outlining (in reverse chronological order) your experience to date.
An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
Contact details for a minimum of three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. NOTE: This information may be entered in the “References” section of the online application; does not require an additional attachment.
Contact Person:
Location:
• Thurston County, WA
Application Method: Apply Online
Base Pay: $47,688.00 - $64,092.00/YR
